Coordinator - Extended & Distance Education

Location: Clarksville, TN
Company: Austin Peay State University
Employment: Full-Time
Posted: Apr 16, 2021

Minimum Requirements

- Bachelor’s degree.
- Private sector business experience or one year experience in the development and/or implementation of programs of an educational nature involving community, nonprofit, military or professional organizations.
- Experience in recruiting students and/or deployment of various marketing platforms preferred.
- Experience in developing productive relationships outside the university setting preferred.
- Must have a valid driver’s license and vehicle insurance.
- A background check will be required of the successful applicant.

Job Description

The Coordinator leads APSU’s continuing education activities under the general supervision of the Executive Director of Extended & Distance Education to develop, market, and oversee self-supporting noncredit programs. This position coordinates seminars, courses and workshops and is responsible for needs analyses, budgeting, direct marketing, external client communications, logistical coordination and strategic planning.

Founded in 1927, the school is named after former Tennessee Governor Austin Peay, a Clarksville native. Austin Peay is a four-year public, doctoral-level university, with six colleges and four Chairs of Excellence. Austin Peay’s strategic plan focuses on five goals that will guide the University through the next 10 years. The five goals are growing enrollment, building student success, sustaining University growth, expanding diversity and enhancing communication.

Primary Duties and Responsibilities

  • Promote APSU’s Extended Education opportunities through external relationships, marketing efforts, community involvement and other related activities.
  • Visit /communicate with area businesses, industries and community groups to develop noncredit programs and to promote offerings to potential participants.
  • Provide specialized training for business, industry, educators and other community groups on a contract basis in both classroom-based and online formats.
  • Assess needs and plan for implementation of noncredit courses.
  • In conjunction with APSU’s Office of public relations, publicize programs through social media, newspapers, bulk mailings, radio and television appearances, civic presentations and personal contacts.
  • Serve as a liaison to the University, community, professional, government and other resource groups.
  • Secure, vet and evaluate third party providers of lifelong learning for APSU.
  • Develop appropriate advisory boards.
  • Recruit, employ and orient instructors.
  • Identify, procure and/or develop curriculum material and syllabi.
  • Supervise and carry out evaluation of instructors and programs.
  • Review and utilize evaluations in making programming decisions.
  • Serve as a contact person to University departments to coordinate new programs.
  • Develop and monitor program budgets.
  • Schedule facilities, procure books, materials and equipment for all noncredit programs.
  • Generate monthly and annual comparison reports to include:
  •  effectiveness of marketing efforts.
  •  statistics on courses offered vs. courses held.
  •  statistics on number served vs. maximum number that could have been served.
  •  statistics on gross and net revenue.
  •  contract training statistics.
  •  provide information for an Annual Southern Associate of Colleges and Schools (SACS) CEU report.
  • Perform other job-related duties as assigned.

Essential Functions

  • Ability to develop, promote and coordinate classes and activities of interest to the University, regional business, industry, the local community and lifelong learners.
  • Ability to develop and sustain client, third party and other external relationships.
  • Ability to recruit instructors, verify credentials, provide orientation and evaluate methods.
  • Ability to prepare and monitor program budgets.
  • Ability to work well individually and as a team member as well as with members of the University community.
  • Ability to efficiently operate a personal computer and associated software (Outlook, Word, Excel, etc.)
  • Ability to work in department’s student information system.
  • Ability to work with the department’s learning management system for online classes.
  • Ability to communicate effectively and appropriately.
  • Ability to organize work effectively, conceptualize and prioritize objectives and exercise independent judgment based on an understanding of the University policies and procedures.
  • Ability to maintain confidentiality of records and information.
  • Ability to interact in an effective and appropriate manner with diverse populations, the University community and the public.
  • Ability to travel to identified areas and build relationships.
  • Ability to establish and maintain effective working relationships with students, faculty, staff, third party lifelong learning providers and the public.
  • Ability to detect and correct grammatical and spelling errors in written correspondence.
  • Ability to maintain files accurately, in paper and in software programs.
  • Ability to handle multiple tasks simultaneously.
  • Ability to make sound decisions.
  • Ability to accurately prepare records and reports.

Physical Requirements

Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects


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