Office Manager

Location: Clarksville, TN
Company: Montgomery County - Assessor of Property
Employment: Full-Time
Posted: Jun 11, 2021

Job Description

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Successful candidate must pass a pre-employment drug screen, and background check.

SUMMARY

This position supervises the daily operations Real and Tangible Personal Property Clerks in the Assessor of Property Office. Coordinates coverage of the area and assists the general public with their requests for information.  Provides elevated support for more complex Real and Tangible Personal Property customer service inquiries

SALARY: $49,044.00 Yearly (Exempt)

**Montgomery County Government adopted the State of Tennessee’s Hybrid Retirement Plan to be effective January 1, 2017. Any new full-time employee hired on or after January 1, 2017 will be required to enroll. As a member of the Hybrid Plan, you are required to contribute at least 5% of your salary to the defined benefit portion of the Hybrid Plan. Contributions are made on a tax-deferred basis.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

  • Takes monthly inventory and prepares appropriate monthly record keeping.
  • Respond to questions, complaints and requests for information by telephone, in person or by mail from citizens, employees, department heads, etc.
  • Manages scheduling for CBOE hearings, to include compliance in all related legal deadlines.
  • Manages all legal deadlines for Tangible Personal Property.
  • Supervises, coordinates and evaluates assigned staff, handling employee concerns and problems, assigning work, counseling and recommending disciplinary and other personnel actions.
  • Coordinates daily schedules and ensures adequate coverage.
  • Enters, stores and retrieves data to prepare and produce reports and other documents and disseminate information to others on the system.
  • May answer the telephone, provide information, take and relay messages and/or direct calls to appropriate personnel.

 

  • Prepares forms, reports and other documents, office correspondences, and makes copies of documents.
  • Answers telephone utilizing accepted format; provides information, advice and guidance; takes and relays messages and/or directs calls to appropriate personnel, vendors, etc. Act as an office back-up when needed.
  • Supervises Personal Property and Real Property Clerks.
  • Create work orders for Maintenance and IT.
  • Manage employee onboarding (Pictures, Oaths of Office, Office Access, Policies, Manuals, etc.)
  • Ensures requisitions and payroll are entered and timely processed.
  • May balance cash drawers against receipts and prepare reports regarding same.
  • Updates website with relevant changes.
  • Timely posts of all Public Notices.

 

SPECIAL KNOWLEDGE AND SKILLS

 

  • Possesses considerable knowledge of the policies, procedures, and activities of the Assessor of Property’s Office and assessment management practices as they pertain to the performance of duties relating to the job of Office Manager.
  • Knows how to keep abreast of any changes in policy, methods, computer operations, equipment needs, etc. as they pertain to departmental operations and activities.
  • Effectively communicates and interacts with subordinates, members of the general public, and other groups involved in the activities of the assessment industry.
  • Is able to assemble information and make written reports and documents in a concise, clear and effective manner.
  • Possesses good organizational, human relations, and technical skills. Is able to use independent judgment in supervision of subordinates.
  • Possesses the ability to comprehend, interpret, and apply principles and methods utilized within the Assessor of Property Office.
  • Possesses the mathematical ability to handle required calculations using percentages and decimals.
  • Is knowledgeable and proficient with computers.
  • Is able to read, understand, and interpret statistical and financial reports and related materials.

 

Incumbent must possess the ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Incumbent must possess the ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

EDUCATION and/or EXPERIENCE

 

High school graduate with some general office experience required; or any equivalent combination of education, training, and experience that provides the requisite knowledge, skills, and abilities for this job. Some experience in bookkeeping or accounting is preferred.

 

CERTIFICATES, LICENSES, REGISTRATIONS

Must hold a valid Tennessee driver’s license or have a reliable source of transportation. Required to attend continuing education courses and obtain a Level II certification within 3 years of employment.

PHYSICAL DEMANDS

While performing the duties of this job, the incumbent is regularly required to sit and talk or hear. The incumbent frequently is required to use hands to finger, handle, or feel; reach with hands and arms. The incumbent is occasionally required to stand, walk, stoop, kneel, crouch, crawl and climb or balance. The incumbent must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.

WORK ENVIRONMENT

While performing the duties of this job, the incumbent is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate. The intent of this position description is to provide a representative summary of duties and responsibilities that will be required of positions given this title and is not a declaration of the specific duties and responsibilities of any particular position. Employees may be assigned job related tasks other than those specifically presented in this description.


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