Chief of Staff
Montgomery County Mayors Office
Montgomery County Government adopted the State of Tennessee’s Hybrid Retirement Plan to be effective January 1, 2017. Any new full-time employee hired on or after January 1, 2017 will be required to enroll. As a member of the Hybrid Plan, you are required to contribute at least 5% of your salary to the defined benefit portion of the Hybrid Plan. Contributions are made on a tax-deferred basis.
SUMMARY
This position, under the direction, supervision and authority of the Mayor, is the executive assistant and liaison officer for the County. This position is responsible for spearheading key planning, administrative, and organizational development efforts and typically makes recommendations to the Mayor and Commission for action. This position provides strong communication and represents the County’s interests with other levels and agency governments; Commissioners; community stakeholders; business interests and community at large.
EXPECTATIONS OF EMPLOYEE
- Adheres to County Government Policy and Procedures
- Acts as a role model within and outside the work environment
- Performs duties as workload necessitates
- Maintains a positive and respectful attitude
- Communicates regularly with supervisor about department issues
- Demonstrates flexible and efficient time management and ability to prioritize workload
- Demonstrates awareness and understanding of the various internal and external cultures that utilize department services
- Consistently reports to work on time prepared to perform duties of position
- Meets County Government productivity and quality standards
- Maintains appropriate customer relations
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
- Develops, plans and implements County goals and objectives as established by County Commission; develops, implements and administers County policies and procedures;
- Advises and assists the County Mayor and Commissioners regarding policies, research, analysis and evaluations and formulates recommendations for their decisions;
- Attends all County Commission and assigned committee meetings, and present briefings as required.
- Assist and direct various boards and committees and represent County Mayor as requested.
- Researches and prepares grants in conjunction with department heads to tap into funding sources and properly apply for eligible dollars. Monitors and assists with the request, award, progression and compliance of grants.
- Researches and prepares technical and administrative reports and studies; prepares written correspondence as necessary. Assist Mayor with administrative duties, conducts related research as requested and makes recommendations on complex projects and problems.
- Represents the County to outside groups and organizations; participates in outside community and professional groups and committees. Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, and public. Serves as directed as liaison with other federal, state, county, city agencies, as well as with other county and city governments.
- Serves as ombudsman for public questions, complaints and requests. Responds to citizen requests and complaints; researches situations and prepares responses and action plans for resolution.
- Assists in crisis situations and serves as member of emergency response team (i.e. workplace violence, disasters, etc.).
- Facilitates communications with all departments and elected officials. Serves as lead contact on general operations.
- Serves as a representative of the County Mayor in addressing administrative issues with all departments to provide cohesiveness and consistency.
- May act as the department head when vacant positions exist;
- Provides public policy interpretations and provides technical staff assistance on related matters.
- Provides input and maintains as appropriate government compliance policies, public policies and code specifications.
- Devotes full time to the duties of the office and the best interest of the County.
- Coordinates and assigns special projects, as directed.
SUPERVISORY RESPONSIBILITIES
This position manages non-supervisory employees and is responsible for the overall direction, coordination, and evaluation of this service. This position carries out supervisory responsibilities in accordance with County Government’s policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.